Workplace wellbeing · privacy by design
See the strain before it becomes sick leave.
Every employee gets a private AI companion for the hard days. HR gets one clear signal of how the team is doing, with no name ever attached to it.
GDPR compliant Data stored in the EU Finnish data controller
😢 I'm feeling Overwhelmed today.
What's piling up on you right now?
Everything, honestly. The sprint deadline, two meetings that could've been emails, and I haven't eaten.
Go eat first. Everything else will still be there in ten minutes.
You're right. I always forget that.
Yeah, you do.
Go, I'll be here when you're back.
Ciaera is an AI companion, not a mental health professional. In a crisis, contact emergency services or a helpline.
A real Ciaera conversation. HR never sees these.
01 How it works
A check-in that helps the person first.
Most wellbeing tools ask employees to feed a dashboard. Ciaera starts with the person, and the HR signal is a byproduct of that.
An employee checks in
Tap a mood and talk it out. It takes about two minutes, and the companion remembers what you told it last week.
The conversation stays private
Chats are encrypted and stay in the employee's own app. There's no screen anywhere in the product that shows them to anyone else.
HR sees only the pattern
Mood data is pseudonymized and rolled up into weekly trends. If fewer than five people have responded, HR sees nothing at all.
02 The product
Two very different views of the same team.
For employees
What you write here is yours.
Whatever you share with Ciaera stays with you. Encrypted, held in the EU, and invisible to everyone at your company.
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Private mood check-insLog how you're feeling in a few seconds. It's encrypted, and only you can see it.
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A companion that remembersBuilt on Claude. It remembers what matters to you and picks up where you left off.
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A journal worth keepingSave the conversations you want to keep and look back on them later.
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Your own patternsWatch your mood move over the weeks and spot what drags it down.
For HR leaders
The signal, without the surveillance.
See what's straining the team early enough to do something about it. Individual answers stay invisible.
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Team trendsMood for the whole group, updated every week. The smallest unit the dashboard knows is five people.
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Themes surface on their ownRecurring pressure points show up in your dashboard without anyone filing a complaint.
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Early-warning signsWhen the team's mood dips for two or three weeks running, you see it long before anyone calls in sick.
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Next steps you can defendSuggested actions based on what the team is going through, so you're not guessing.
03 Why earlier matters
The cheapest intervention is the earliest one.
Mental-health sick leave keeps rising and occupational healthcare is stretched thin. Ciaera sits earlier in the chain, while support can still just be a conversation.
Before sick leave
Employees get somewhere to put everyday stress before it grows into something bigger.
Before the doctor's office
A rough week usually just needs someone to talk to.
While you can still act
HR sees the trend weeks early, when a schedule change is enough to bend it.
04 Privacy
Built so it can't be used against anyone.
People are only honest with a tool that has no way of hurting them later. Everything below is enforced by the system itself rather than by a policy document.
- Encryption
- All sensitive data is encrypted at rest with AES-256-GCM, using per-user keys derived from a server-side secret that is never stored. A database dump reveals only ciphertext.
- k-anonymity
- HR sees data only when at least five people have responded. Below five, the dashboard shows nothing.
- Individual data
- Stays in the employee's own view. HR dashboards only show group totals, without timestamps that could be used to guess who wrote what.
- Residency
- Stored in Amsterdam, inside the EU. Processors outside it, like Anthropic generating the AI replies, work under EU Standard Contractual Clauses.
- Your rights
- Employees export or erase their data themselves, in the app, right away. Company-level deletion goes through us and takes at most 30 days.
- Accountability
- GDPR compliant. The data controller is MPF App Oy in Helsinki, a Finnish company you can hold answerable.
Get started
See what your team would see.
We're onboarding companies now. Leave a work email and we'll set up a walkthrough. Thirty minutes, and we start with your questions.